Zenframe

How to Get the Aula Calendar Into Your Family's Shared Calendar

How to Get the Aula Calendar Into Your Family's Shared Calendar

For a lot of households, school life lives in one place and family life lives in another. Messages about SFO closures, class events and school days land in Aula, while the rest of the family's commitments sit in a shared calendar on someone's phone. The usual outcome is that one parent becomes the person who logs into Aula, reads the update, remembers it, and manually types it into the family calendar — every single time. What Aula actually offers, but what most families never find, is a calendar sync feature that lets you subscribe to your own events straight from an external calendar app. This guide walks through exactly how that feature works, what it doesn't do, and how to build a weekly rhythm around it so nobody has to keep acting as the household's manual relay.

School lives in one app, the family lives in another

Aula is the platform Danish schools, SFO (after-school clubs) and daycare institutions use to communicate: school days, SFO closures, parent meetings, class trips and messages addressed to individual children. The information itself isn't the problem — it's accurate and current. The problem is that it lives in a completely separate system the family has to remember to go and check, disconnected from wherever the rest of the household's life actually gets planned.

In practice, that means one person — usually the same parent every time — ends up as the manual bridge between the two systems. They check Aula, work out what's relevant, and type it into the shared calendar. Miss it one week, and it's the whole family that misses it, not just the person who forgot.

With more than one child, possibly at different institutions, the load gets heavier fast. Each child generates their own stream of Aula messages, and there's no single view that pulls it all together unless someone actively builds one by hand, week after week.

  • School and SFO updates land in Aula, not in the family's shared calendar
  • One parent effectively becomes the manual sync between the two systems
  • Changes in Aula (a cancelled SFO day, a new date) have to be spotted before they can be passed on
  • Multiple children at multiple institutions multiply the number of places to check
  • The other parent gets the information secondhand, often too late to act on it

What parents usually try — and why it doesn't hold up

Most of the fixes families land on treat the symptom rather than the actual gap between the two systems. The most common one is a standing habit: one parent opens the Aula app daily or weekly and manually copies important dates into a phone calendar or a shared calendar app.

Others rely on screenshots dropped into a family group chat, or print the institution's yearly plan and pin it to the fridge. Both give you a snapshot of the moment they were taken, but neither catches anything that changes afterwards — a cancelled day, a shifted time, a newly added event.

The common thread is that every one of these workarounds depends on one human remembering to act, over and over, without ever slipping. There's no automatic mechanism that catches a 7 a.m. SFO closure — a person still has to spot it in Aula before anything can happen with it.

This is also why the same scene repeats itself: the parent who doesn't check Aula directly keeps getting blindsided by commitments the other parent 'should have' passed along.

  • Manually checking the Aula app daily or weekly and copying dates by hand
  • Screenshots shared in the family chat — a snapshot, not a live feed of later changes
  • A printed yearly plan on the fridge that goes stale the moment something changes
  • One parent as the designated 'rememberer' for both — fragile during holidays, illness or a busy week
  • None of these approaches alert anyone automatically when the institution changes something

Use Aula's own calendar sync — set up correctly

Aula has a built-in feature designed for exactly this: calendar sync via a subscription link that your family's own calendar app can read directly. It exists for both staff and parent accounts, but only on the web version of Aula — it isn't available inside the Aula mobile app, so the setup has to happen from a browser.

The path there is Kalender (Calendar), then Kalendersynkronisering (Calendar sync) in the toolbar. From there you accept the consent prompt, choose which institution the link should cover, and tick which event types to include. Finally, you click Opret kalenderlink (Create calendar link), and Aula generates the link or links you'll paste into your family's calendar app.

The key thing to understand is that Aula generates two separate links per institution, not one: an Årskalender (year calendar) that shows a full year ahead and refreshes once a day at 24:00 (midnight), and an Ugekalender (week calendar) that shows the next seven days and refreshes every five minutes. They're complementary — the year calendar gives you the long view, the week calendar catches fast-moving changes close to the actual date.

Two things are worth knowing before you set it up. First, only your own child's events are synced — the institution's shared calendar (fælleskalender) does not come along for the ride. Second, the sync is one-way: you can read events in your family calendar, but you can't RSVP or respond to invitations from there. Signing up for or cancelling anything still has to happen inside Aula itself.

  • Web only: Kalender → Kalendersynkronisering → accept consent → choose institution → choose event types → Opret kalenderlink
  • Two links per institution: Årskalender (a year ahead, refreshes once daily at 24:00) and Ugekalender (seven days ahead, refreshes every 5 minutes)
  • Only your own child's events are synced — the institution's shared calendar is not included
  • Sync is one-way — you can't respond to invitations from the external calendar
  • Consent can be withdrawn at any time under Redigér samtykke (Edit consent)
  • The link contains a private key and shouldn't be forwarded or shared further

What this looks like in practice, week by week

Once both links are added to the family's shared calendar, the whole checking habit changes shape: instead of hunting for information inside Aula, you read it wherever the family already looks for commitments. The year calendar becomes steady background context — school days, planned holidays, big events — and rarely needs active attention since it only changes once a day.

The week calendar is the one worth a deliberate glance, ideally as part of Sunday's weekly planning. Because it refreshes every five minutes on Aula's side, it's the freshest source for what's coming in the next seven days — a new SFO closure, a shifted meeting time, an activity added last-minute.

One practical caveat belongs here: even though Aula updates the week calendar frequently, many calendar apps — Google Calendar included — poll ICS feeds like this fairly rarely, typically somewhere between every 8 and 24 hours. If something doesn't show up in the family calendar the same morning it changed in Aula, that polling gap is almost always the reason, not a broken link or bad setup.

For anything urgent — a same-morning SFO closure, for instance — it's still worth checking Aula directly or relying on the institution's normal notification channel, rather than waiting for the family calendar to catch up on its own.

  • Sunday: review the week calendar together for the coming seven days
  • Ongoing: the year calendar sits in the background giving the long view with no active checking needed
  • Remember Google Calendar typically polls ICS feeds every 8–24 hours, not in real time
  • For urgent, same-day changes: check Aula directly rather than waiting on the sync
  • Never forward the calendar link — it carries a personal access key
  • Withdraw consent under Redigér samtykke if you want to stop the sync

How Zenframe keeps it all in one place

The whole point of connecting Aula to the family calendar is to stop holding two systems in your head at once. In Zenframe's family calendar, both parents can subscribe to the same Aula links, so school and SFO events show up alongside the rest of the family's commitments — without one person having to relay them by hand.

Because Zenframe is built around the family's whole rhythm rather than a single calendar view, Aula events sit right next to morning routines, pickup and drop-off, and the kids' own overview inside the kids module. A child who checks and sees SFO is closed on Thursday sees it in the same view as the rest of the week's plan — not in an app the parents have to remember to check on their behalf.

None of this changes anything about how Aula itself works: the sync is still one-way, and the link still has to be set up from Aula on the web. What Zenframe does is make sure that once the information is pulled in, it lands somewhere both parents actually look — instead of a third calendar that only one of them ever opens.

  • Both parents can follow the same Aula links inside one shared family calendar
  • School and SFO events show up alongside the rest of the family's commitments, not in a separate silo
  • The kids module makes school-day events visible to the children themselves, too
  • No change to how Aula's sync works — just where the information ends up
  • Cuts down on the need for one parent to be the family's manual relay

Quick tips

  • Sunday: review the week calendar together for the coming seven days
  • Ongoing: the year calendar sits in the background giving the long view with no active checking needed
  • Remember Google Calendar typically polls ICS feeds every 8–24 hours, not in real time
  • Web only: Kalender → Kalendersynkronisering → accept consent → choose institution → choose event types → Opret kalenderlink
  • Two links per institution: Årskalender (a year ahead, refreshes once daily at 24:00) and Ugekalender (seven days ahead, refreshes every 5 minutes)